Configure Individual User Access

Use individual user access settings when a user should only work with selected contestants, cars, entries, or performance data.

Common use cases include:

Assigning a mechanic or engineer to specific cars
Restricting freelancers or contractors to selected data
Preventing users from editing the wrong contestant record
Hiding KPI information from users who should not access performance data
Managing access in multi-team environments

ⓘ Individual user access settings are configured from Admin. The available options depend on your role and permissions.

Open individual user settings

Go to Configuration → Admin → Users / Drivers
Select the edit icon for the user you want to configure

Control editing permissions by contestant

Use Editable Contestant IDs to control which contestants, cars, or entries the user can modify.

A user may be able to see more data than they can edit. Use this setting to prevent accidental changes to the wrong car or contestant record.

Use this when you want to:

Allow a user to view several cars but edit only one
Keep freelancers restricted to their assigned vehicle
Prevent data entry in the wrong contestant record

Example: A freelance engineer can view multiple cars but edit only Car #45.

Select the Editable Contestant IDs dropdown to open the contestant list
Select the + icon next to an event or series to expand it
Select the checkbox next to each contestant the user should be able to edit
Select Save

Control contestant visibility

Use Visible Contestant IDs to control which contestants, cars, or entries the user can see. This prevents access to irrelevant car or team data.

Use this when you want to:

Show only the cars assigned to a user
Hide other garage or team data
Restrict a freelancer to one car

Example: Give a mechanic visibility for Car #23 only.

Select the Visible Contestant IDs dropdown and repeat steps 2 and 4 above for each contestant the user should be able to see, then click Save.

How visible and editable contestants work together

Visible Contestant IDs and Editable Contestant IDs are saved separately. Selecting a contestant in Editable Contestant IDs does not add it to Visible Contestant IDs.

An empty list means that the corresponding restriction is not applied. A list with at least one selected contestant limits access.

Visible Contestant IDs	Editable Contestant IDs	Result
Empty	Empty	The user can see all contestants. Editing is not limited by this setting. Role and team still apply.
Empty	Selected contestants	The user can see all contestants, but can edit only the selected contestants.
Selected contestants	Empty	The user can see only the selected contestants. Editing is not limited by this setting. Role and team still apply.
Selected contestants	Selected contestants	The user can see only the selected contestants and can edit only the selected contestants.

Multi-team environment

Use team assignment when multiple teams work in the same ONE RACEHUB instance.

Example setup:

User	Role	Team	Visible Contestants
Sarah Johnson	Car Engineer	Ferrari GT3	Ferrari GT3 cars
Mike Chen	Car Engineer	Mercedes GT3	Mercedes GT3 cars

Result: Both users work in the same ONE RACEHUB instance, but only access the data assigned to their team.

Restrict KPI access

Select the Hide KPIs checkbox to prevent a user from accessing the KPI Dashboard, even if their role would otherwise allow KPI access.

Use this to:

Protect sensitive car performance data
Restrict KPI access for external personnel
Limit access for freelancers or contractors
Prevent users from seeing complete performance data

ⓘ KPI access also depends on the user’s role. For role-based access details, see Roles and Permissions.

Deactivate a user

Use the Active User checkbox when someone should no longer access ONE RACEHUB, but their historical data should remain available.

Open the user record
Clear the Active User checkbox
Select Save

To reactivate the user, select the Active User checkbox again and select Save.

ⓘ Deactivation keeps the user's historical data. For permanent removal, see Manage Users and Drivers.

⚠️ The user can no longer sign in after deactivation. A user who is already signed in keeps access until they sign out or their login expires.

Best practices

Use Visible Contestant IDs when access should follow a car across events.
Use Editable Contestant IDs to prevent changes to the wrong car.
Use Hide KPIs for external users who should not see sensitive performance data.
Regularly audit user roles and active status, especially at the start and end of each season.

What's next?

Configure Individual Event Access