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Configure Individual User Access

Configure what an individual user can view, edit, and access in ONE RACEHUB.

Use individual user access settings when a user should only work with selected contestants, cars, entries, or performance data.

Common use cases include:

    • Assigning a mechanic or engineer to specific cars
    • Restricting freelancers or contractors to selected data
    • Preventing users from editing the wrong contestant record
    • Hiding KPI information from users who should not access performance data
    • Managing access in multi-team environments

ⓘ Individual user access settings are configured from Admin. The available options depend on your role and permissions.

Open individual user settings

  1. Go to Configuration → Admin → Users / Drivers
  2. Select the edit icon for the user you want to configure

💡For the best viewing experience, open the video in full screen.

Control editing permissions by contestant  

Use Editable Contestant IDs to control which contestants, cars, or entries the user can modify. 

A user may be able to see more data than they can edit. Use this setting to prevent accidental changes to the wrong car or contestant record.

Use this when you want to:

    • Allow a user to view several cars but edit only one
    • Keep freelancers restricted to their assigned vehicle
    • Prevent data entry in the wrong contestant record

Example: A freelance engineer can view multiple cars but edit only Car #45.

  1. Select the Editable Contestant IDs dropdown to open the contestant list
  2. Select the + icon next to an event or series to expand it
  3. Select the checkbox next to each contestant the user should be able to edit
  4. Select Save

Control contestant visibility

Use Visible Contestant IDs to control which contestants, cars, or entries the user can see. This prevents access to irrelevant car or team data.

Use this when you want to:

    • Show only the cars assigned to a user
    • Hide other garage or team data
    • Restrict a freelancer to one car

Example: Give a mechanic visibility for Car #23 only.

  1. Select the Visible Contestant IDs dropdown and repeat steps 2 and 4 above for each contestant the user should be able to see, then click Save.

How visible and editable contestants work together

The diagram below shows how the two settings relate: 


How Visible and Editable Contestant IDs work together Two nested circles. The large circle is Visible Contestant IDs. The smaller circle inside it is Editable Contestant IDs. When Visible Contestant IDs has selections, a contestant outside the visible circle cannot be edited, because the user cannot see it. Key: Visible means contestants the user can see. Editable means contestants the user can change. When Visible Contestant IDs has selections, a contestant outside the visible circle cannot be edited, because it is hidden from the user. Visible Contestant IDs Editable Contestant IDs Visible: Contestants the user can see Editable: Contestants the user can change

 

  • An empty list means that the corresponding restriction is not applied. A list with at least one selected contestant limits access.

Access results for each combination of Visible Contestant IDs and Editable Contestant IDs:

Visible Contestant IDs

Editable Contestant IDs

Result

Empty

Empty

The user can see all contestants. Editing is not limited by this setting. Role and team still apply.

Empty

Selected contestants

The user can see all contestants, but can edit only the selected contestants.

Selected contestants

Empty

The user can see only the selected contestants. Editing is not limited by this setting. Role and team still apply.

Selected contestants

Selected contestants

The user can see only the selected contestants and can edit only the selected contestants.

Restrict KPI access

Select the Hide KPIs checkbox to prevent a user from accessing the KPI Dashboard, even if their role would otherwise allow KPI access.

Use this to:

    • Protect sensitive car performance data
    • Restrict KPI access for external personnel
    • Limit access for freelancers or contractors
    • Prevent users from seeing complete performance data

ⓘ KPI access also depends on the user’s role. For role-based access details, see Roles and Permissions.

Best practices

  • Use Visible Contestant IDs when access should follow a car across events.
  • Use Editable Contestant IDs to prevent changes to the wrong car.
  • Use Hide KPIs for external users who should not see sensitive performance data.
  • Regularly audit user roles and active status, especially at the start and end of each season.

What's next?