Users / Drivers

The Users and Drivers section in ONE RACEHUB allows you to manage all people who have access to your ONE RACEHUB server and control their permissions. This includes:

• Team members with different roles and responsibilities
• Drivers who need access to their performance data
• External personnel like freelancers or contractors
• Different permission levels for data security

Proper user management ensures that everyone has appropriate access while protecting sensitive data.

Accessing User Management

To manage users and drivers:

1. Navigate to Admin > Users / Drivers
2. This section shows all current users and their roles

Adding a New User

To create a new user account:

1. Click Add new person at the top right
2. Fill in the required information in the context field that opens

User Information Fields

Name:

• Enter the person's name
• Can also describe a group (e.g., "Mechanic Team 1")

Role:

• Assign the appropriate role for this person
• Choose "Driver" for actual drivers (enables contestant assignment)
• Other roles include various team positions with different permissions

Email Address:

• The initial password will be sent to this address
• User will receive login credentials automatically
  
  

Username:

• This will be used for login operations, best preactice would be "firstname.lastname"

RunSheet Style:

• Select which runsheet layout this user will see
• Some roles can change this later, others cannot
• Useful for restricting mechanics to specific layouts they cannot modify

Team (Optional):

• Assign to a specific team if applicable
• Used when multiple teams compete in the same series/event (e.g. you run one Ferrari and one Mercedes)
• Prevents the different teams from seeing each other's data

After Creating the User

Once you save the new user:

• An email with initial login credentials is automatically sent
• The user can log in and begin using their assigned permissions
• You can further customize their access through editing

Advanced User Configuration

After creating a user, you can edit their account to configure additional restrictions:

Visible Events

Control which events a user can access:

• Useful for freelancers who should only see specific events
• Example: Allow access to "DTM Oschersleben" but not previous events
• Prevents access to historical setup data

Editable and Visible Contestant IDs

Restrict access to specific cars/contestants:

• Visible: Which contestants' data the user can see
• Editable: Which contestants' data the user can modify
• Prevents accidental data entry in wrong car
• Keeps freelancers restricted to their assigned vehicles

Additional Security Options

Disable User:

• Prevents login access
• Useful for temporary restrictions or when someone leaves the team

Hide KPIs:

• Prevents access to key performance indicators
• Protects sensitive car performance data
• Useful for external personnel who shouldn't see complete performance data

Example User Scenarios

Benefits of Proper User Management

• Data Security: Protect sensitive setup and performance information
• Workflow Efficiency: Users see only relevant information for their role
• Accident Prevention: Restrict editing access to prevent data corruption
• Compliance: Control access for regulatory or contractual requirements
• Team Separation: Keep competing teams' data separate when necessary

With proper user management, you can ensure that your team operates efficiently while maintaining data security and preventing unauthorized access to sensitive racing information.